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eFlash! 2025-09

2025 AGM — Annual General Meeting / AGA 2025 — Assemblée générale annuelle

Minutes of the 2025 AGM / Procès-verbal de L’AGA 2025

The CEC’s 2025 AGM was held on Friday, 22 August 2025, 15:00–16:00 EDT (09h00 Vancouver | 12h00 Montréal | 17h00 UK | 18h00 Europe). The AGM was a hybrid event. Present at the in-person venue were CEC Administration member, members of the CEC and persons interested in its activities. A video webcast was transmitted from the venue to allow active participation by those unable to attend in person.

In person — Montréal: Concordia University (Music), 1450 rue Guy (corner de Maisonneuve), 8th floor, room 245
Online — Zoom

CEC President James Andean chaired the meeting; CEC Secretary Simon Chioini acted as Minutes-Taker.

Documents provided to those present at the AGM are the proposed Agenda, the Minutes from the previous AGM and the Financial Report for the fiscal year just completed.

The audio recording of this year’s AGM is available here in M4A format.

Attendance / Présence

Present (in-person or online) were:

CEC Board Members and Administration

President James Andean (JA), online
Secretary Simon Chioini (SC), online
Treasurer Shawn Pinchbeck (SP), online
Board Member Rick Nance (RN), online
Board Member Etienne Mason (EM), online
Administration Yves Gigon (YG), Concordia University Montréal

CEC Members

Mark Corwin (MC), Concordia University Montréal
Robert Normandeau (RN), online
Stephanie Moore (SM), online
Julie Delisle (JD), online

JTTP 2025 Guests

Emanuel Brie, Concordia University Montréal
Antonin Gougeon-Moisan, Concordia University Montréal
James Player, Concordia University Montréal
Gabriel Geneau, Concordia University Montréal
Justin Tatone, Concordia University Montréal

Minutes / Procès-verbal

The meeting began at 12:00 EDT on Friday, 22 August 2025. CEC President James Andean chaired the meeting; CEC Secretary Simon Chioini acted as Minutes-Taker; Yves Gigon monitored the in-person gathering.

  1. Adoption of the Agenda / Adoption de l’ordre du jour

JA presented the Agenda for approval.

MC moved to accept the Agenda as is; SC seconded. The Agenda of the CEC’s 2025 AGM was adopted by general consent.

  1. Minutes of the Previous AGM / Adoption du procès-verbal de la dernière AGA

The minutes of the 2024 AGM were read by all in attendance.

SP moved to accept the minutes of the 2024 AGM; SC seconded. The minutes of the CEC’s 2024 AGM were adopted by general consent.

  1. Business Arising from the Minutes of the Previous AGM / Sujets touchant le procès-verbal de la dernière AGA

No business arose from the minutes of the 2024 AGM.

  1. Board of Directors for 2024–25 / Conseil d’administration pour 2024–2025

SC extended thanks to outgoing member Carey Dodge for his many years of service then presented the proposed makeup of the CEC Board of Directors for the 2025–26 fiscal year, as per the annual Board nominations procedure that took place in spring 2025, for approval by the membership. With the addition of Board nominees Alyssa Ryvers, Stephanie Moore, Antoine Lussier and Louis-Olivier Desmarais, the proposed Board is as follows 1[1. Board members’ two-year terms are indicated in parentheses.]:

SM, attending online, presented herself to the assembly.

RN moved to accept the Board as presented; JD seconded. The CEC’s Board of Directors was adopted by general consent.

  1. President’s Report / Rapport du président

JA presented his President’s Report, providing updates on the CEC’s core activities and long-term orientations:

The President’s Report was adopted by general consent.

  1. Treasurer’s Report / Rapport du trésorier

SP presented his Treasurer’s Report, covering:

SP also noted the creation of two new JTTP award categories, made possible by a generous donation from Kevin Austin. The CEC extended its thanks for his support, which will diversify and strengthen the organization’s programming.

The Treasurer’s Report was adopted by general consent.

  1. Other Reports from the Board and Administration / Autres rapports du conseil d’administration

EM presented the appointment of new honorary members: Yves Daoust, Robert Normandeau (present online), Hélène Prévost, and Hildegard Westerkamp. Members had previously been invited to nominate candidates, highlighting their importance in supporting and advancing electroacoustic practices. The AGM recognized these four figures for their significant contributions to the Canadian and international electroacoustic community.

JA introduced the CEC Strategic Plan 2024–2028, developed through several months of Board discussions and consultations. As the CEC approaches its 40th anniversary, the plan seeks to reassess the organization’s orientation and chart an actionable path forward. Members were given access to the Operating Plan, which outlines:

  1. Reimagining the CEC through a Members Poll (2024–2025)
  2. Rethinking community, communication, and participation (2024–2028)
  3. Reimagining eContact! (2025–2028)
  4. CEC Community Workshops (2025–2028)
  5. Web development and digital infrastructure (2024–2028)
  6. Cross-Canada Public Outreach Project — JTTP 25th Anniversary Edition (2025)
  7. Pursuing EDI orientations (2024–2028)
  8. Restructuring CEC workflow (2025)

 

  1. Other Business / Autres points

JA proposed changes to the bylaws concerning honorary members and patrons. Draft changes were presented to members; a special assembly will be called for formal adoption.

EM invited members to join the CEC’s newly created Discord server, intended to foster communication and community engagement.

  1. Adjournment / Levée de l’assemblée

The Chair of the 2025 AGM (JA) suggested to adjourn. The CEC’s 2025 AGM was consensually adjourned at 12:49 on Friday, 22 August 2025.

Minutes for the CEC’s 2025 AGM submitted by CEC Secretary Simon Chioini on Wednesday, 24 September 2025.

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