2013 AGM — Annual General Meeting /
AGA 2013 — Assemblée générale annuelle
Minutes of the August 15, 2013 Preliminary General Meeting
Thursday / jeudi, 15 August 2013, 16h30–17h00
NAISA Space, 601 Christie Street #252, Toronto
Present in person at the August 15, 2013 Preliminary General Meeting were CEC President David Ogborn (DO), CEC Vice-President Eldad Tsabary (ET) and CEC Administrative co-Director jef chippewa (JC), CEC members Kevin Austin (KA), Jean-François Denis (JFD), James Harley (JH) and Richard Henninger (RH), as well as guest Monica Pearse from the Canadian League of Composers.
The meeting began at 17:15 on Thursday, 15 August 2013. CEC President David Ogborn presided over the meeting. CEC Administrative co-Director jef chippewa acted as Secretary for the meeting.
DO opened the meeting and explained the reason for holding the meeting. JC then gave an overview of the changes required (see §6.1–6.3, above), emphasizing that the CEC bylaws, written by KA and JFD in 1984–85 prior to the founding of the association, were so foresightful that only very small, essentially cosmetic changes are necessary to the existing bylaws.
JC gave an overview of the situation regarding the new Not-for-profit Corporations Act, a set of rules that replace the old Canada Corporations Act. (1) JC explained AGM Agenda item 6.1 (proposed changes). (2) JC explained Agenda item 6.2 (new bylaw). KA filled in some details of the changes relating to the voting membership based on his reading of the documents provided by Industry Canada. JC explained Agenda item 6.3 (renumbering of §8 of the CEC Bylaws).
JFD proposed to use the word “publié” in place of “posté” in the proposed changes (Bylaws §8.6) and others present suggested the same friendly amendment should be made in English (“published” replacing “posted”).
RH moved to table the matter for vote at the upcoming AGM. ET seconded the movement. Adopted by consensus.
JC thanked KA for his attentive reading of the government documents and analysing and proposing the changes needed to bring the CEC’s bylaws in synch with the new government guidelines.
KA gave a little more background on the mechanisms of the government’s move to oblige not-for-profit associations in Canada to update their bylaws.
JFD moved to adjourn the meeting. The meeting was adjourned by consensus at 17:27 on Thursday, 15 August 2013.
Minutes submitted by jef chippewa, Secretary for the CEC’s 2013 AGM, on Friday, 16 August 2013.
Minutes of the 2013 AGM / AGA 2013
Saturday / samedi, 17 August 2013, 17h00–18h00
NAISA Space, 601 Christie Street #252, Toronto
Documents provided to those present at the 2013 AGM (the proposed Agenda, the Minutes from the 2012 AGM and the CEC’s 2012–13 Financial Reports) are available here in PDF. The audio recording of the 2013 AGM is available here in MP3 format.
Present in person at the 2013 AGM were CEC President David Ogborn (DO), CEC Vice-President Eldad Tsabary (ET) and CEC Administrative co-Director jef chippewa (JC), CEC members Kevin Austin (KA), James Bailey (JB), Jean-François Denis (JFD), Richard Henninger (RH), Ian Jarvis (IJ), Emilie LeBel (EB), Steven Naylor (SN), Michael Palumbo (MP), Adam Tindale (AT) and Barry Truax (BT), as well as guests Anne Bourne (ABo), Andrew Brouse (ABr) and Teresa Connors (TC).
The meeting began at 17:22 on Saturday, 17 August 2013. David Ogborn chaired the meeting. CEC Administrative co-Director jef chippewa acted as Secretary for the meeting.
Agenda / Ordre du jour
- Adoption of the agenda / Approbation de l’ordre du jour
DO opened the meeting and read the Agenda. ET moved to adopt the agenda. The Agenda is adopted by consensus.
- Adoption of the minutes of the previous AGM / Approbation du procès-verbal de la dernière AGA
EB moved to accept the minutes of the previous AGM. KA seconded the movement. The minutes of the 2012 AGM were adopted by consensual unanimity.
- Business arising from the minutes of the previous AGM / Sujets touchant le procès-verbal de la dernière AGA
There were no items arising from the minutes of the 2012 AGM.
- President’s Report / Rapport du Président
DO read his President’s Report [full text].
JFD asked about the status of planned development for SONUS. DO explains that the complexity of the issues surrounding this project provide a perfect example of how the newly defined CEC Advisory Council can (and will) be used.
ET thanked DO for his leadership as President over the past five years.
MP moved to accept the President’s Report. BT seconded the movement. The President’s Report was adopted.
- Reports from the Board / Rapports du Conseil d’Administration
KA reads the Treasurer’s Report [full text] on behalf of CEC Treasurer Carey Dodge, who could not be present for the meeting. SN moved to adopt the Treasurer’s Report. RH seconded the movement.
JFD asked that the annex of page three (3) of the Financial Report / États financiers be translated into French for the officially released document.
There were no further comments or discussion, and the Treasurer’s Report — with the friendly amendment (translation) — was adopted by consensus.
- Other business / Autres
- Changes in laws relating to non-profit organizations and the impact of these changes on the CEC Bylaws
DO explains the reasons behind the need to slightly modify the CEC’s Bylaws. JFD motioned to re-open the discussion tabled at the meeting held on August 15, 2013, during which specific textual changes to the existing CEC Bylaws were proposed. KA seconded the motion.
After all present had read the minutes of the August 15 meeting, DO asked for a vote on the matter. EB, JB, JFD, RH, ET, KA, BT, SN and MP voted in favour of adopting the changes proposed, with the “friendly amendment” brought up at the Preliminary General Meeting two days prior. The changes were accepted unanimously (all present and eligible voting members voted in favour).
- Adjournment / Levée de l’assemblée
DO motioned to adjourn the meeting. RH seconded the motion. By consensus, the CEC’s 2013 AGM was adjourned at 17:55 on Sturday, 17 August 2013.
Minutes submitted by jef chippewa, Secretary for the CEC’s 2013 AGM, on Sunday, 18 August 2013.